MINUTES
OF ANNUAL GENERAL MEETING
=================================================================
MINUTES
OF
THE ___TH ANNUAL GENERAL MEETING OF ______________ PRIVATE LIMITED
HELD ON ___DAY, ______ __, 20__ AT _______ A.M. AT THE REGISTERED
OFFICE OF THE COMPANY AT
___________.
=================================================================
MEMBERS
PRESENT:
___________________ Director
___________________ Director
___________________ Director
& Shareholder
___________________ Director
& Proxy for _________
IN ATTENDANCE :
Mr. __________ : Company Secretary
APPOINTMENT
OF CHAIRMAN
At
the request of the other member present at the meeting Mr. _________
was appointed as the Chairman of the meeting.
READING
OF NOTICE OF THE AGM
The
Chairman read the notice of the AGM and ascertained the quorum for
the meeting and after ascertaining the required quorum present at the
meeting he called the meeting in order.
ADOPTION
OF FINANCIAL STATEMENTS AND THE REPORTS OF THE BOARD OF DIRECTORS
FOR THE FINANCIAL YEAR ENDED MARCH 31, 2015
Mr.
_________ proposed
and Mr.
___________seconded
the following resolution as an ordinary resolution.
[Resolution
No: 01/__________]
“RESOLVED
THAT
the Directors’ report , Extract of Annual return, Auditors report,
Balance sheet and profit and loss account including all schedules and
notes forming part of the financial statements for the year ended
March 31, 2015 be and is hereby approved and adopted.”
“RESOLVED
FURTHER THAT
Mr. ___________, Director of the company be and is and hereby
authorized to digitally sign and file Form AOC-4, Form MGT-7 and
other applicable forms, if any to give effect to the above resolution
with the registrar of companies.”
APPOINTMENT
OF AUDITORS
Mr.
________________ proposed and Mr. __________
the
following resolution as an ordinary resolution:
[Resolution
No: 02/__________]
“RESOLVED
THAT
pursuant to Section 139, 142 and other applicable provisions of the
Companies Act, 2013 and the rules made thereunder, as amended from
time to time, pursuant to the resolution passed by the members at the
AGM held on __________, 2014,
the appointment of M/s. __________ & Co. Chartered Accountants,
having Firm Registration No. _______ as the auditors of the company
to hold office till the conclusion of the next AGM be and is hereby
ratified and that the Board of Directors be and is hereby authorized
to fix the remuneration payable to them for the financial year ending
on March
31, 2016
in consultation with the Auditors.
VOTE
OF THANKS
There
being no other business to transact the meeting concluded with a vote
of thanks to the Chair.
Date:
________
Place:
_________
…........…................
CHAIRMAN
FIRST MEETING NOTICE
NOTICE
===========================================================
Notice
is hereby given that First meeting no. __/__________ of the Board of
Directors of the company will be held on ___________, __ __, 20__ at
11.00 a.m. at the Registered Office of the company at ________________ to transact the
following business:
To
consider appointment of Chairman;
To
consider leave of absence;
To
note the minutes of the previous Board meeting;
To
consider Disclosure of interest from directors;
To
consider Unsecured loan from Directors and their relatives;
To
consider approval of Related party transactions;
To
consider any other matter with the permission of the chair;
For ________________ LIMITED
_______________
DIN:
Address:
Date:
________
Place:
________
===========================================================
MINUTES
OF THE FIRST MEETING NO. ___/20__-_ OF THE BOARD OF DIRECTORS OF
___________PRIVATE LIMITED HELD ON _______DAY, _____ ___, _____ AT
____ A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT
________________
DIRECTORS
PRESENT
___________________ Director
___________________ Director
___________________ Director
& Shareholder
___________________ Director
& Proxy for _________
IN ATTENDANCE :
Mr. __________ : Company Secretary
APPOINTMENT
OF CHAIRMAN
Mr.
__________, Director present at the Meeting was appointed as the
Chairman of the meeting.
LEAVE
OF ABSENCE
Leave
of absence was not required since all the directors of the company
were present at the meeting.
QUORUM
The
quorum being present, the chairperson declared the meeting open.
MINUTES
OF THE PREVIOUS BOARD MEETING
The
minutes of the last meeting of Board of Directors duly initialed by
the Chairman were placed before the Board and board took note of the
same.
DISCLOSURE
OF INTEREST
The
Chairman placed before the Board the copies of the Form MBP 1
received from the directors of the company. He further informed that
as per the Companies Act, 2013 every director of the company is
required to disclose his interest in the other entities. The Board
took note of the same and passed the following resolution:
[Resolution
No: 01/__________]
“RESOLVED
THAT
pursuant to Section 184 (1) of the Companies Act, 2013 read with Rule
9 (1) of the Companies (Meetings of Board and its Power) Rules, 2014,
and other applicable provisions of companies Act, 2013, the general
notice of disclosure of interest or concern in Form MBP-1 received
from Mr. ______________ (DIN: ……………………) and Mrs.
__________ (DIN: ,…………..), Directors of the Company, as
placed before the meeting, be and is hereby noted and taken on record
by the Board.”
“RESOLVED
FURTHER THAT
Form DIR 8 under pursuant to Section 164 (2) of the Companies Act,
2013 read with Rule 14(1) of Companies (Appointment and Qualification
of Directors) Rules, 2014, and other applicable provisions of the
Companies Act, 2013 the appointment and qualification of the
directors, as placed before the Board, be and is hereby noted and
taken on record.”
“RESOLVED
FURTHER THAT
Mr. ___________ (DIN: ……………), Director of the Company be
and is hereby authorized to make necessary entries in the Register
maintained for the purpose.”
UNSECURED
LOAN FROM DIRECTORS AND THEIR RELATIVES
The
Chairman informed the Board that the company may be in requirement of
funds to meet the working capital requirement the company may take
the loans in the form of unsecured loans from the directors and their
relatives. He further informed that as per the provisions of the
Companies Act, 2013 it is required to take the approval of the Board
of Directors to receive the unsecured loan from any directors and
their relatives. The Board discussed the matter and passed the
following resolution:
[Resolution
No: 02/__________]
“RESOLVED
THAT approval
of the Board of Directors of the company be and is hereby accorded
for the acceptance of the unsecured loan from Mr. ____________ and
Mr. _________ who are the directors of the company.”
“RESOLVED
FURTHER
THAT
unless otherwise is decided by the Board of Directors of the Company,
the company may accept an amount up to Rs. __________
as unsecured loan for the financial year 2015 – 2016 from
Directors, and their relatives of the Company.”
“RESOLVED
FURTHER THAT
for the purpose of giving effect to this Resolution, the Board of
Directors be and is hereby authorized to do such acts, deeds, matters
and things as Board of Directors may in its absolute discretion
consider necessary, proper, expedient, desirable or appropriate for
such invitation/acceptance/renewal/receipts as aforesaid and matters
incidental thereto.”
APPROVAL
OF RELATED PARTY TRANSACTIONS
The
Chairman informed the Board that the Board approval is required to
undertake transactions between related party for the financial year
2015-16 and he also placed before the Board a List of Related Parties
along with maximum amount to be transacted. The Board took note of
the same and passed the following resolution:
[Resolution
No: 03/__________]
“RESOLVED
THAT pursuant
to
section 188 and other applicable provisions of the Companies Act,
2013, approval of the Board be and is hereby accorded for Related
party transactions as per the following details:
Company/Entity
Name
|
Maximum
Amount
(In
Rs.)
|
________Pvt.
Ltd.
|
|
________
Pvt. Ltd.
|
|
_________Pvt.
Ltd.
|
|
-
|
|
-
|
|
-
|
|
-
|
|
-
|
|
VOTE
OF THANKS
There
being no other business to transact the meeting concluded with the
vote of thanks to the Chair.
Date:
_______
Place:
_______
….........................
CHAIRMAN
NOTICE
===========================================================
Notice
is hereby given that Second meeting no. 02/2015-16 of the Board of
Directors of the company will be held on ___day, _______ __, 2016 at
______ a.m. at the Registered Office of the company at
__________________ to transact the following business:
To
consider appointment of Chairman;
To
consider leave of absence;
To
note the minutes of the previous Board meeting;
To
consider approval of annual accounts for the year ended March 31,
2016;
To
consider approval of Directors’ Report and extract of Annual
return for the year ended March 31, 2016;
To
consider convening ___th
Annual General Meeting;
To
consider any other matter with the permission of the chair;
For
Private Limited
_________________
Director
Date:
_________
Place:
_________
MINUTES OF MEETING
=================================================================
MINUTES
OF THE SECOND MEETING NO. __/______ OF THE BOARD OF DIRECTORS
OF______________________PRIVATE LIMITED HELD ON _______DAY, __________
__, ___ AT ____ A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT
_____________
DIRECTORS
PRESENT
___________________ Director
___________________ Director
___________________ Director
& Shareholder
___________________ Director
& Proxy for _________
IN ATTENDANCE :
Mr. __________ : Company Secretary
APPOINTMENT
OF CHAIRMAN
At
the request of the other Director present at the Meeting Mr.
__________ was appointed as the Chairman of the meeting.
LEAVE
OF ABSENCE
Leave
of absence was not required since all the directors of the company
were present at the meeting.
QUORUM
The
quorum being present, the chairperson declared the meeting open.
MINUTES
OF THE PREVIOUS BOARD MEETING
The
minutes of the last meeting of Board of Directors duly initialed by
the Chairman were placed before the Board and board took note of the
same.
APPROVAL
OF ANNUAL ACCOUNTS FOR THE YEAR ENDED MARCH 31, 2016
The
Chairman placed before the Board the draft balance sheet and profit
and loss accounts of the company for the financial year 2015-2016. He
further informed that as per the provisions of the Companies Act,
2013, the balance sheet and the profit and loss accounts of the
company need to be authenticated by the directors, hence the matter
was placed before the Board. The Board discussed the same and passed
the following resolution:
[Resolution
No: 01/__________]
“RESOLVED
THAT
approval of the Board of Directors of the company be and is hereby
accorded for the Balance Sheet and Profit & Loss Account
(including schedules and notes forming part of the accounts),
submitted before the Board for the financial year ending March 31,
2016.”
“RESOLVED
FURTHER
THAT
Mr. ___________ and Mr. ___________, Directors of the company be and
are hereby authorized to sign the Balance Sheet and Profit and loss
account for the year ended March 31, 2016.”
“RESOLVED
FURTHER THAT
Mr. ___________, Director of the company be and is and hereby
authorized to digitally sign and file Form AOC-4, Form MGT-7 and
other applicable forms, if any to give effect to the above resolution
with the registrar of companies.”
APPROVAL
OF DIRECTORS’ REPORT FOR THE YEAR ENDED MARCH 31, 2016
The
Chairman placed before the Board the draft Directors’ report and
Extract of Annual return for the year ending March 31, 2016. He
further informed that as per the provisions of the Companies Act,
2013, the Directors’ Report need to be authenticated by the
directors, hence the matter was placed before the Board. The Board
discussed the same and passed the following resolution:
[Resolution
No: 02/__________]
“RESOLVED
THAT
approval of the Board of Directors of the company be and is hereby
accorded for the Directors’ Report and Extract of Annual return as
submitted before the Board for the financial year ending March 31,
2016.”
“RESOLVED
FURTHER
THAT
Mr. ___________ and Mr. ___________________, Directors of the company
be and are hereby authorized to sign the Directors’ Report and
Extract of Annual return for the year ended March 31, 2016.”
ANNUAL
GENERAL MEETING FOR THE YEAR 2015-2016
The
Chairman placed before the Board the draft notice of the _____th
Annual General Meeting of the Company. He further informed that as
per the provisions of the Companies Act, 2013, every company need to
convene a General Meeting of its shareholders as Annual General
Meeting of the company hence the draft notice of the same meeting
placed before the Board for approval and circulations. The Board
discussed the same and passed the following resolution:
[Resolution
No: 03/__________]
“RESOLVED
THAT
approval of the Board of Directors of the Company be and is hereby
accorded the convening ___th
Annual General Meeting of the Company on _______day, _______ __, 2016
at ____ a.m. at the registered office of the Company at
_____________________________.”
“RESOLVED
FURTHER
THAT
Mr. ____________, Director of the company be and is hereby authorized
to sign the notice of the meeting and circulate among all the members
of the company.”
VOTE
OF THANKS
There
being no other business to transact the meeting concluded with the
vote of thanks to the Chair.
Date:
_______
Place:
_________
….........................
CHAIRMAN
THIRD MEETING NOTICE
NOTICE
============================================================
Notice
is hereby given that Third meeting no. ___/20___ of the Board of
Directors of the company will be held on ____day, _______ __, 2016 at
_____ a.m. at the registered office of the company at
___________________ to transact the following business:
To
consider appointment of Chairman;
To
consider leave of absence;
To
note the minutes of the previous Board meeting;
To
consider review of business;
To
consider any other matter with the permission of the chair;
For
Private Limited
__________________
Director
DIN:
Address:
Date:
________
Place:
________
MINUTES OF MEETING
===========================================================
MINUTES
OF THE THIRD MEETING NO. __/_____ OF THE BOARD OF DIRECTORS OF
________________PRIVATE LIMITED HELD ON _____DAY, ________ __, 2016
AT _____ A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT
_____________________________________
DIRECTORS
PRESENT
___________________ Director
___________________ Director
___________________ Director
& Shareholder
___________________ Director
& Proxy for _________
IN ATTENDANCE :
Mr. __________ : Company Secretary
APPOINTMENT
OF CHAIRMAN
Mr.
___________, Director present at the Meeting was appointed as the
Chairman of the meeting.
LEAVE
OF ABSENCE
Leave
of absence was not required since all the directors of the company
were present at the meeting.
QUORUM
The
quorum being present, the chairperson declared the meeting open.
MINUTES
OF THE PREVIOUS BOARD MEETING
The
minutes of the last meeting of Board of Directors duly initialed by
the Chairman were placed before the Board and board took note of the
same.
REVIEW
OF BUSINESS
The
Board reviewed the business of the company from the last Board
Meeting date to this Board Meeting and discussed on the opportunities
available for the company in its business.
VOTE
OF THANKS
There
being no other business to transact the meeting concluded with the
vote of thanks to the Chair.
Date:
_________
Place:
_________
…......................
CHAIRMAN
FOURTH MEETING NOTICE
NOTICE
============================================================
Notice
is hereby given that Fourth meeting no. 04/2015-16 of the Board of
Directors of the company will be held on ____day, _______ __, 2016 at
_____ a.m. at the registered office of the company at
___________________ to transact the following business:
To
consider appointment of Chairman;
To
consider leave of absence;
To
note the minutes of the previous Board meeting;
To
consider review of business;
To
consider any other matter with the permission of the chair;
For
Private Limited
__________________
Director
DIN:
Address:
Date:
________
Place:
________
============================================================
MINUTES
OF THE FOURTH MEETING NO. __/___ OF THE BOARD OF DIRECTORS OF
________________PRIVATE LIMITED HELD ON _____DAY, ________ __, 2016
AT _____ A.M. AT THE REGISTERED OFFICE OF THE COMPANY AT
_____________________________________
DIRECTORS
PRESENT
___________________ Director
___________________ Director
___________________ Director
& Shareholder
___________________ Director
& Proxy for _________
IN ATTENDANCE :
Mr. __________ : Company Secretary
APPOINTMENT
OF CHAIRMAN
Mr.
___________, Director present at the Meeting was appointed as the
Chairman of the meeting.
LEAVE
OF ABSENCE
Leave
of absence was not required since all the directors of the company
were present at the meeting.
QUORUM
The
quorum being present, the chairperson declared the meeting open.
MINUTES
OF THE PREVIOUS BOARD MEETING
The
minutes of the last meeting of Board of Directors duly initialed by
the Chairman were placed before the Board and board took note of the
same.
REVIEW
OF BUSINESS
The
Board reviewed the business of the company from the last Board
Meeting date to this Board Meeting and discussed on the opportunities
available for the company in its business.
VOTE
OF THANKS
There
being no other business to transact the meeting concluded with the
vote of thanks to the Chair.
Date:
_________
Place:
_________
…......................
CHAIRMAN
Thanks & Regards,
CS Meetesh Shiroya
